PERSONNEL SERVICES (PS)

District Staff Officer: Kate Steimel DSO-PS (9WR)

Link to Auxiliary National Department: Personnel (P)

NOTE: These pages are intended to communicate with and disseminate information to Auxiliary members and are for informational purposes only. If you feel that any information contained in this page is incorrect or outdated please contact the DSO.  Do not contact the webmaster regarding these pages. Contact the DSO at the email link above for information and questions regarding this program. 

Last update 29 JUN 2010.

NEW MEMBER ENROLLMENT PACKAGE

For new members, complete the following:

STEP 1.

Complete one (1) Form 7010 Operational Specialty Course Examination Answer Sheet

The score is posted to page 1, Section IV of the 7001 Enrollment Application.  See Step 2.

STEP 2.

Print and complete two (2) ANCS 7001 Enrollment Application (current version dated 1-08).  Both copies must have original signatures.  All signatures must be in BLUE ink.

Along with copies of the enrollment form, include a copy of Proof of Citizenship for the prospect (copy of Birth Certificate or Passport).

STEP 3.

Get fingerprinted on two (2) sets of Coast Guard Fingerprint Cards (provided to you at time of fingerprinting). If the fingerprints are taken by someone other than an authorized Auxiliarist, please have the technician note their Name, Title, Department name and location on the fingerprint card.

STEP 4.

Complete and review the new member package. 

STEP 5.

Mail enrollment package to DSO-PS for review.
Kate Steimel, DSO-PS
4014 N. Ridgeway Ave.
Chicago, IL  60618
 

Package is then sent to Cleveland for further review and forwarding to SECCEN.
 

The Direct Operation package is a stand alone process.

SECURITY PROCESSING INSTRUCTIONS
FOR DIRECT OPERATIONS (DO) PERSONNEL

NOTE:  DO packages are required for the following:  District Captains and above elected officers, members involved in the Aux Air Program, and upon Coast Guard Command recommendation on a case by case basis.
 

STEP 1.

Email or submit in writing the request for DO status with a brief explanation as to why the request is being made to CWO Mark Stevens (OTO).

STEP 2.

Mr. Stevens will validate the need for the request.  Upon his determination, he will respond to those involved with the necessary actions required to further this request or he will explain why the request was denied.

 
That's all there is to it!
If you have any questions, please contact your Flotilla Commander for more information.

FINGERPRINT TECHNICIAN PROCESS

If you are interested in becoming a fingerprint technician please follow the steps below.

STEP 1.

Read and follow the instructions on the Chief Directors website for Fingerprint Training.

STEP 2.

Send a copy of the course completion score, the date of the test, and the three (3) test fingerprint cards in one (1) package to:

Gordon Jaworski
10283 Valley Lane
Athens, WI 54411

AUXILIARY ID CARD APPLICATION PROCEDURES

RESPONSIBILITY:   The Flotilla Commander will ensure that all ID card applications/photos comply with the procedures set forth within this memorandum.

The Flotilla Commander will review and forward all applications/photos to the District ID card team for review.  The District ID card team will review the applications/photos for compliance and forward them to the Director’s office for production. Upon completion the card will be mailed directly to the member. 

The Flotilla Commander may appoint a representative within the Flotilla to carry out application process.

PROCEDURES: Members will fill out the application form completely. The form should be neat and the information must be readable. Applicants must print the information on the form. Please use the provided link to the ID Card application form. This is the only form authorized for use. The applicants must have passed the initial background check and have been approved by the Director for enrollment before the application can be processed. These are members who are IQ or BQ status.

STEP 1.

Photos for the ID card must follow the following instructions:

1. Photos taken with a digital camera must be in JPEG format.
2. Photo will be taken with red background (provided).  Please keep clean and wrinkle free.
3. Members must be in uniform, preferably Tropical Long, and uncovered.  Photo will be of head and shoulders with member facing forward.
4. Members will comply with dress code (ref. Chapter 10, Section C of Auxiliary Manual COMDTINST M1670.1F).  Uniform must be neat and clean.  Hair combed and off the collar.  T-shirts should not show in photo.  Men should not wear earrings.  Women may wear one pair, in accordance with the Manual.
5. Each photo must be identified by the Last Name of the member.
6. An ID Card application with corresponding name must accompany each photo.

STEP 2.

Photos and applications will be sent to Christine Tamani or Ed Moffat submitted by email (as separate attachments) or CD/hard copies.

Submit either by email or CD/hard copy to:

PDCO Christine Tamani
6255 N. Sheridan Rd.
Chicago, IL  60660
[email protected]

OR

Submit by email only to:

Edward Moffat SO-IS
5326 Lighthouse Bay Dr.
Madison, WI  53704
[email protected]

** NOTE **

• If you are unable to scan and need to send CD & with corresponding hard copies of the Application form, please remit information to Christine Tamani.
• Photos and application forms should be sent as separate attachments to the email.

If ID card is lost or damaged it must be reported to the Flotilla Commander.  Only one ID card will be issued to a member at a time.   

Any questions should be addressed to the District ID card team coordinator, Christine Tamani at [email protected] or 773.339.1131.